Job Type
Full-time
Description

We are seeking a full-time Office Manager for our Hoboken campus. This is a 12 month, full-time staff position. The Office Manager provides various support services for students, parents, faculty and administrative personnel. This position promotes positive relations with families, students, staff and the general public. The position starts January 2026. Standard work hours, benefits, and paid time off as per the Faculty/Staff Handbook.

Reports to: Chief of Staff

The Candidate

You are warm, inviting, and enjoy working collaboratively with faculty and staff. You are organized and attentive to the needs of the staff and students in the building as well as guests and visitors. You care about and ensure the safety of all by keeping up to date with our safety protocols and implementing them. You are familiar with database systems, excel, Microsoft word, google doc and are generally proficient with technology. You are dependable, a team player and an excellent communicator with impeccable follow through. You understand that the office manager is an important representation of the School and is someone who maintains professionalism at all times.

Primary Responsibilities

Maintains visitor logs and makes sure that visitors provide identification and signs in and out.
Checks that students who leave early are dismissed to the approved pick up person and ensures that they are signed out.
Answers, screens and transfers calls. Takes detailed messages and forwards them in a timely manner.
Keeps the reception area tidy and organized and replenished with up to date school brochures and materials.
Stays updated on school happenings to be able to answer general inquiries.
Maintains and troubleshoots all office machinery i.e faculty room copier and arranges service if necessary in a timely manner.
Updates and maintains bulletin boards, phone lists and hard copies of forms.
Implements and documents fire and safety drills.
Acts as a liaison to our landlord and our maintenance staff for any building issues.
Distributes lunches from Daily Delicious and troubleshoots issues by acting as the liaison (call DD for missing lunches, check on status of lunches, call parent if they haven’t ordered lunch, etc)
Orders books through Hoboken Board of Ed and keep within the HBOE budget.
Receives and distributes mail and packages appropriately. Mail out letters and packages (work-related) for faculty and staff.
Handles projects requested by administrators and Chief of Staff
Arranges trip details and transportation for teachers.
Keeps budget tracking document up to date at all times for the Academic Team.
Collaborates with other office staff and attends office staff meetings.
Provides class lists and contact information upon request by administrators or faculty using Blackbaud.
Makes copies and prints for faculty and administrators when requested.
Checks student attendance in Blackbaud, and reminds teachers to enter attendance when needed.
Relays any changes in dismissal notes to the appropriate classroom teachers.
Monitors sick or hurt children and provides basic first aid (band-aids, ice packs, taking temperature, administering medication if the child has permission from parents). Contact parents when appropriate to pick up their child.
Receives and handles payment and registrations for school events.
Files incident reports electronically on the server and accesses them for administrative personnel upon request.
Places orders for general supplies and special requests and tracks all orders. Delivers to the appropriate person and/or puts away in the appropriate place upon receipt.
Submits credit card expense report for approval on a monthly basis.
Routinely organizes and does the inventory for all standard supplies.
Submits purchase order documentation to the Business office in a timely manner.
Interacts effectively and sensitively with a diverse population of students, faculty and parent body, displaying effective interpersonal skills.

Qualifications

A BS/BA degree from an accredited college or university preferred
Minimum of three years in a similar position or experience working in a school setting

Requirements

Arrival by 7:45am, depart at 3:30pm (unless required staff meetings are scheduled)
Attend all staff meetings as well as all admin or office manager meetings
Attend start of year and closing faculty meetings

Salary & Benefits

Salary begins at $45,000 and commensurate with experience. We offer a comprehensive benefits package including medical, vision, and dental insurance, a 403(b) retirement savings account match program, life insurance, and long-term disability insurance as well as reimbursements for cell-phone use and for an on-street parking permit in Hoboken.

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